Privacy Policy

Effective Date: September 19, 2024

This Privacy Policy explains how we process your personal data, including how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
This Privacy Policy applies to the personal data of Website Users, Clients, Suppliers, and others whose personal data DownsAaron PLLC (referred to as “DownsAaron” or “us”) may process.
It is important to point out that we may amend this Privacy Policy from time to time. Please visit this page if you want to stay up to date.

WHAT INFORMATION OR PERSONAL DATA DO WE COLLECT?

The information described below is in addition to any personal data we are required by law to process in any given situation.
CLIENT DATA: We may collect contact details or the details of individual contacts at your organization in order to ensure our relationship runs smoothly, efficiently and effectively. We may also collect date of birth, payment details, tax residence information, copies of photo identifications such as your driving license in order to comply with our legal and regulatory obligations. We also hold information relating to your online engagement with material published by DownsAaron, which we may use to ensure that our marketing communications to you are relevant, timely and in accordance with your marketing preferences. Where relevant, we may also hold additional information that someone in your organization has chosen to disclose to us. If we need any additional personal data for any reason, we will inform you.
WEBSITE USERS: We collect a limited amount of data from our Website Users, which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, including the time and duration of visit, your CPU speed, the operating system/platform you are using, the frequency with which you access our website, your browser type, the location you view our website from, and the language you choose to view it in. We may record site traffic patterns, “clickstreams”, and the times that our website is most popular. If you contact us via the website, we will collect any information that you provide to us, for example your name and contact details.

METHOD OF COLLECTION

CLIENT DATA: We collect Client personal data in three ways:

Personal data that we receive directly from you;
Personal data that we receive from other sources; and
Personal data that we collect automatically.

Personal data that we receive directly from you
We will receive data directly from you in two ways:

Where you contact us proactively, usually by phone or email; and/or
Where we contact you, whether by phone or email or any other form of communication.

Personal data we receive from other sources
Where appropriate and in accordance with any local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including:

From third party market research and by analyzing online and offline media (which we may do ourselves, or employ other organizations to do so for us);
From delegate lists at relevant events; and
From other limited sources and third parties, to the extent that they provide us with your details in accordance with any regulatory requirements.

WEBSITE USERS: When you visit our website there is certain information that we may automatically collect, whether or not you decide to use our services. This includes your IP address, the date and the times and frequency with which you access the website and the way you browse its content. We will also collect data from you when you contact us via our website, for example when you submit a query.
We collect your data automatically via cookies, in line with cookie settings in your browser.

HOW DO WE USE YOUR PERSONAL DATA?

Obtained data is utilized to enhance our provision of services that we render for you.
CLIENT DATA: We use Client information for:

To help us to establish, exercise or defend legal claims; and
Marketing Activities

WEBSITE USERS: We use your data to help us to improve your experience of using our website, for example by analyzing your recent search criteria to help us to present information to you that we think you will be interested in.

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

Where appropriate and in accordance with local laws and requirements, we may share your personal data, in various ways and for various reasons, with the following categories of people:

Tax, audit, regulatory bodies or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority, in connection with any anticipated litigation or in compliance with our legal and regulatory obligations);
Third party service providers (including Suppliers) who perform functions on our behalf (including benefit providers such as pension providers, private medical insurance, dental insurance and childcare providers, external consultants, business associates and professional advisers such as lawyers, auditors and accountants, transport and distribution suppliers, technical support functions and IT consultants carrying out testing and development work on our business technology systems);
Third party outsourced IT and document storage providers where we have an appropriate processing agreement (or similar protections) in place;
Marketing technology platforms and suppliers; and
If DownsAaron merges with or is acquired by another business or company in the future, we may share your personal data with the new owners of the business or company (and provide you with notice of this disclosure). We do not sell any personally identifiable information provided to us to any unrelated third party, but, as set out above, we may share it with related entities or with unrelated third parties in connection with our own marketing activities or the maintenance and operation of our site, or as may be legally required.

HOW DO WE SAFEGUARD YOUR PERSONAL DATA?

We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorized access. We do this by having in place a range of appropriate technical and organizational measures. These include measures designed to deal with any suspected data breach.

Unfortunately, the transmission of information via email is not secure. Therefore, if you use email for communicating with us, we cannot guarantee that it will remain confidential while in transit.

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We will ordinarily process your data throughout the course of our interactions and will then generally retain it for an appropriate amount of time after we have parted ways, depending on local law requirements and our legitimate business and risk-management needs. The periods of time for which we retain your data will vary depending on the type of data in question and any overarching legal, regulatory or risk-management requirements to retain it for certain minimum periods. We may, for example, be required to retain certain data for the purposes of tax reporting or responding to tax queries. In other instances, there may be some other legal, regulatory or risk-management requirements to retain data, including where certain data might be relevant to any potential litigation (bearing in mind relevant limitation periods).

COOKIES POLICY

What’s a cookie?

A “cookie” is a piece of information that is stored on your computer’s hard drive and which records your navigation of a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyze traffic and for advertising and marketing purposes.

Cookies are used by nearly all websites and do not harm your system. If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

You can adjust your cookie settings for this site [INSERT COOKIE LINK]

How do we use cookies?

We use cookies to do two things:

To track your use of our website. This enables us to understand how you use the site and track any patterns that emerge individually or from larger groups. This helps us to develop and improve our website and services in response to what our visitors want and need.
To help us advertise jobs, products or services to you that we think you will be interested in. Hopefully this means less time for you trawling through endless pages and will get you to the information you want more quickly.

Cookies are either:

Session cookies: These are only stored on your computer during your web session and are automatically deleted when you close your browser – they usually store an anonymous session ID allowing you to browse a website without having to log in to each page but they do not collect any information from your computer; or
Persistent cookies: A persistent cookie is stored as a file on your computer and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again. We use persistent cookies for Google Analytics and for personalization (see below).

Cookies can also be categorized as follows:

Strictly necessary cookies: These cookies are essential to enable you to use the site effectively, such as when applying for a job, and therefore cannot be turned off. Without these cookies, the services available to you on our site cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
Performance cookies: These cookies enable us to monitor and improve the performance of our site. For example, they allow us to count visits, identify traffic sources and see which parts of the site are most popular.
Functionality cookies: These cookies allow our website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced features. For instance, we may be able to provide you with news or updates relevant to the services you use. These cookies can also be used to remember changes you have made to text size, font and other parts of web pages that you can customize. They may also be used to provide services you have requested such as viewing a video or commenting on a blog. The information these cookies collect is usually anonymized.
Personalization cookies: These cookies help us to advertise details of potential services that we think may be of interest. These cookies are persistent (for as long as you are registered with us) and mean that when you log in or return to the website, you may see advertising for services that are similar to services that you have previously browsed.